Student Recruitment, Registration & Certification Policy

1. Statement of Principles 

Ayurva Academy is committed to deliver a responsive curriculum that provides opportunities for all and supports the development of the local workforce and the local economy. Courses available range from level 2 to level 7 and we aim to offer all students a suitable programme which best meets their learning needs and aspirations. Ayurva Academy embraces equity and diversity and operates an open access policy.

2. Objectives and Aims 

• To ensure that Ayurva Academy provide appropriate access to our courses and qualifications. 
• To ensure that accurate, up to date and auditable centre registration, achievement and certification records are maintained with all approved Awarding Organisations. 
• That all records are kept for the required number of years after certification, in line with set requirements.

3. Access and Recruitment 

• Ayurva Academy will make available the opportunity to achieve the appropriate qualification up to level 7 to any learner who we judge to be capable of reaching the required standards. 
• All qualifications will be free from any barriers that may restrict access and progression. 
• Equal opportunities are available for all applications to enrol on programmes; no application will be prejudiced. 
• Ayurva Academy will recruit applicants with integrity by providing appropriate advice and guidance in an honest and unprejudiced way. 
• Ayurva Academy acknowledge that some learner support may be necessary during their programme of study, this will be provided accordingly. 
• Ayurva Academy will take measures to ensure that the learner’s ability to successfully complete the programme is assessed and a professional judgement is made in doing so. 
• Ayurva Academy will review the prior learning, experience, and qualifications an applicant has and use this to determine the relevant advice and guidance. 
• Ayurva Academy will validate evidence to confirm learner’s eligibility for all qualifications. 
• All delivery staff will receive training in line with the CPD Policy.

4. Registration and Certification 

• Ayurva Academy confirms it is conversant with all relevant procedures for vocational registrations. Furthermore, Ayurva Academy will ensure that the quality and administration staff associated with the registration and certification will attend appropriate Awarding Organisation training, as appropriate. 

• To register learners to the correct programme within an agreed timescale. 
• Ayurva Academy will ensure that registration takes place with 6 weeks of the start of each programme, where a learner starts late on the programme the same period of 6 weeks will be used. 
• Any student not wishing to continue on the programme will be withdrawn from the programme within an agreed time period. 
• Each student will be made aware of their registration status. 
• Students will be advised of the appropriate qualification and QAN
• Ayurva Academy will provide a secure and auditable system to ensure that individual learner registrations and certification claims can be monitored and tracked to the certificate which is issued. 
• Each learner will be registered with the Awarding Organisation requirements ensuring
  • Accurate information will be registered with the Awarding Organisation, this will include personal details 
  • At all times Ayurva Academy will ensure confidentiality of all learner details, qualification, and units 
• Ayurva Academy will ensure programme delivery teams can check the accuracy of learner registration. Proof of identity will be required prior to enrolment on the programme. 
• All claims will be timely and based solely on internally verified records. 
• If, for whatever reason, a learner cannot complete the full programme to gain the full qualification, individual unit certificates can be claimed if the unit has been completed by the learner and all the necessary criteria have been achieved:
  • Individual units may be used in the future where a learner can claim accreditation for that unit(s) towards the same qualification. 
  • In any case Recognised Prior Learning can be applied where appropriate for unit(s) already completed within the rules of the awarding organisation. 
• All certificate claims to the Awarding Organisation are auditable. 
• All certificate received from Awarding Organisations will be checked for accuracy and completeness before issue. 
• All records will be kept for a minimum of 5 years after certification 
• Ayurva Academy will annually review this policy in line with Awarding Organisation requirements and make changes where necessary.

5. Applicants with a Disability 

• Ayurva Academy welcome applications from students requiring additional support on their chosen course. Liaison with the applicant, other external agencies and the academy can take place in order to ensure a smooth transition and your needs are met.

• Applicants are encouraged to discuss any support need at the initial interview stage. A further interview may take place if appropriate to ensure we can support and assist with the applicants needs

6. Admission Appeals 

• Whilst the college aims to be fully inclusive and offers a range of programmes to suit individuals’ aspirations, ambitions, needs and previous experiences there may be occasions where an admission application is unsuccessful. 
• An application declined decision will be made in writing from the designated course tutor. On receipt of this letter an applicant has 5 working days in which to appeal the decision. 
• Appeals must be made in writing to the Senior Management Team and must set out reasons for appeal. 
• On receipt of the letter of appeal from the applicant the Senior Management Team, will
  • Review the written appeal and the evidence upon which the decision was made. 
  • Consider any new information that was brought to their attention in the appeal. 
• Determine whether the correct decision has been made in accordance with this policy 
• The Senior Management Team will make a final decision and will respond in writing with the decision. 
• The Senior Management Team decision is final, and no further right of appeal is available.